Hippo File

Looking to download safe free versions of the latest software, freeware, shareware and demo programs from a reputable download site and much more

Blog

How to Make a Professional Presentation With PowerPoint

A professional presentation is all about impressions. Your slides should look the part. When you know how to prepare professional-looking presentations, you can customize a PowerPoint template or create your own custom slides.

Our PowerPoint tips


10 Tips for Making Better PowerPoint Presentations with Office 2016




10 Tips for Making Better PowerPoint Presentations with Office 2016

Microsoft PowerPoint continues to set new standards. New features in PowerPoint 2016 manifest its top spot as the best option for smart and creative presentations.
Read More

 will help you avoid common mistakes, keep your audience engaged, and create a professional presentation, in form and content.

PowerPoint Slide Design

The design can leave a first and lasting impression. Give it a professional touch to win your audience’s trust and attention.

1. Carefully Compose Your Slides

Don’t copy and paste slides from different sources. You don’t want your presentation to look like a rag rug. What you’re aiming for is a consistent look. This will help your audience focus on the essential; your speech and the key facts you’re highlighting on your slides.

To that end, use a basic template or make your own. PowerPoint comes with a wide selection of professional PowerPoint presentation templates


7 Places Where You Can Find Beautiful Presentation Templates Fast




7 Places Where You Can Find Beautiful Presentation Templates Fast

Your search for last minute presentation templates comes to an end with these online resources. These template websites cover both PowerPoint and Google Slides.
Read More

, but you can also find free ones online.

PowerPoint Tip: When you open PowerPoint, note the search field at the top. One of the suggested searches is “presentations”. Click it to see all of PowerPoint’s default presentation templates. Choose a category on the right to narrow down your search.

An overview of PowerPoint's default presentation templates.

Pick an easy to read font face. It’s hard to get this right. Unless you’re a designer, stick to a single font face and limit yourself to playing with safe colors and font sizes.

10 Commandments of Typography infographic
Image Credit: Designmantic.com

If you’re unsure about fonts, refer to The 10 Commandments of Typography shown above for orientation.

Carefully select font sizes for headers and text. On the one hand, you don’t want to create a wall of text


9 PowerPoint Mistakes to Avoid for Perfect Presentations




9 PowerPoint Mistakes to Avoid for Perfect Presentations

It’s easy to screw up your PowerPoint presentation. Let’s take a look at mistakes you probably make when presenting your slideshow, and how to correct them.
Read More

and lose your audience’s attention. On the other, you do want your audience to be able to read the text that you consider key. So make your fonts large enough.

PowerPoint Tip: PowerPoint offers several different slide layouts. When you add a new slide, choose the right layout under Home > New Slide. To switch the layout of an existing slide, use Home > Layout. By using the default layouts, you can make coherent design changes across your presentation anytime you want.

PowerPoint slide layout selection

Leave room for highlights, such as images or take home messages. Some elements should stand out. So try not to bury them in background noise but give them the space they need. This could be a single quote or a single image per page with nothing but a simple header and a plain background.

Decorate scarcely but well. If you have good content, you won’t need decoration. Your template will be decoratively enough.

Note: Restrict the room your design takes up and don’t ever let the design restrict your message.

2. Use Consistency

Consistently use font face and sizes on all slides. This one goes back to using a template. If you chose a professional presentation template, the designer will have taken care of this aspect. Stick to it!

Match colors. This is where so many presentations fail. You might have chosen a funky template and stuck to the designer’s color profile, then you ruin it all with ugly Excel charts


9 Tips for Formatting an Excel Chart in Microsoft Office




9 Tips for Formatting an Excel Chart in Microsoft Office

First impressions matter. Don’t let an ugly Excel chart scare off your audience. Here’s everything you need to know about making your charts attractive and engaging in Excel 2016.
Read More

.

Take the time to match your visuals to your presentation design.

Text and Background Colors

A poor choice of colors can ruin your presentation.

3. Use Contrast

Black text on a white background will always be the best, but also the most boring choice. You’re allowed to use colors! But use them responsibly.

Keep it easy on the eyes and always keep good contrast in mind. If you’re color-challenged, use one of the many online tools to select a good looking color palette


How To Pick A Color Scheme Like A Pro




How To Pick A Color Scheme Like A Pro

Colors are tricky. It might seem easy enough to pick a handful of colors that look good together, but as any designer who has spent hours tweaking shades will tell you: it’s tricky.
Read More

. Or just use a template and stick to its default colors.

PowerPoint Tip: Use PowerPoint’s Design menu to quickly change the font and color palette of your entire presentation using preset design layouts.

Change PowerPoint Presentation design

4. Apply Brilliance

Carefully use color to highlight your message! Colors are your friends. They can make numbers stand out or your Take Home Message pop.

Don’t weaken the color effect by using too many colors in too many instances. The special effect only works if used scarcely. Try to limit pop colors to one per slide.

Make a brilliant choice: match colors for design and good contrast to highlight your message. Use a professional color palette, to find which color will work best with your theme. Use The 10 Commandments of Color Theory shown below to learn more about colors:

10 Commandments of Color Theory infographic
Image Credit: Designmantic.com

Text on PowerPoint Slides

5. KISS

Keep It Straight and Simple. That means…

  • Keywords only on your slides.

  • Absolutely no full sentences!

  • And never read your slides, talk freely.

Remember that your slides are only there to support, not to replace your talk! You want to tell a story, visualize your data, and demonstrate key points. If you read your slides, you risk losing your audience’s respect and attention.

PowerPoint Tip: Afraid you’ll lose your train of thoughts? Add notes to your slides. Go to View and under Show click Notes to make them show up under your slides while editing. When starting your presentation, use PowerPoint’s presentation mode (go to Slide Show and under Monitors, check Use Presenter View), so you can glance at your notes when needed.

PowerPoint presentation notes

6. Take Home Message

Always summarize your key point in a Take Home Message. Ask yourself, if your audience learned or remembered one single thing from your presentation, what would you like it to be? That’s your Take Home Message.

The Take Home Message is your key message, a summary of your data or story. If you’re giving an hour-long presentation, you might have several Take Home Messages. That’s OK. Just make sure that what you think is key, really matters to your audience.

Make your Take Home Message memorable. It’s your responsibility that your audience takes home something valuable. Help them “get it” by making your Take Home Message stand out, either visually or through how you frame it verbally.

Presentation Visuals

Images are key elements of every presentation. Your audience has ears and eyes, they want to see what you’re talking about, and a good visual cue will help them understand your message much better.

7. Add Images

Have more images in your slides than text. Visuals are your friends. They can illustrate your points and support your message.

But do not use images to decorate! That’s a poor use of visuals because it’s just a distraction.

Images can reinforce or complement your message. So use images to visualize or explain your story.

PowerPoint Tip: Need a visual, but don’t have one at hand? PowerPoint is connected to Bing’s library of online images you can use for your presentations. Go to Insert and under Images select Online Images. You can browse by category or search the library. Be sure to set a checkmark for Creative Commons only, so you don’t accidentally violate copyrights.

Insert online pictures into PowerPoint

Note: Yes, a picture is worth a thousand words. In other words, if you don’t have time for a thousand words, use a picture!

PowerPoint Animations and Media

In animations, there is a fine line between a comic and a professional impression. But animations can be powerful tools to visualize and explain complicated matters. A good animation can not only improve understanding, it can also make the message stick with your audience.

8. Don’t Be Silly

Sparingly use animations and media. You should only use them in one of two cases:

Embed the media in your presentation


How to Embed a YouTube Video & Other Media in Your PowerPoint Presentation




How to Embed a YouTube Video & Other Media in Your PowerPoint Presentation

Typical presentations are dull affairs with text and corporate backgrounds providing little of interest. Media files can lighten up the experience. We show you how to embed even videos.
Read More

and make sure it works in presentation mode. Testing your presentation at home will save you time and avoid embarrassment.

Target Your Presentation Content

Your target, i.e. your audience, defines the content of your presentation. For example, you cannot teach school kids about the complicated matters of the economy, but you may be able to explain to them what the economy is in the first place and why it is important.

9. Keep Your Audience in Mind

When you compile your PowerPoint presentation, ask yourself these questions:

  • What does my audience know?
  • What do I need to tell them?
  • What do they expect?
  • What will be interesting to them?
  • What can I teach them?
  • What will keep them focused?

Answer these questions and boil your slides down to the very essentials. In your talk, describe the essentials colorfully


Improve Your PowerPoint Presentation with Excel Data Visualizations




Improve Your PowerPoint Presentation with Excel Data Visualizations

Nothing makes information more vivid than a great visualization. We show you how to prepare your data in Excel and import the charts into PowerPoint for a lively presentation.
Read More

 and use your weapons, i.e. text, images, and animations wisely (see above).

Note: If you fail to hit the target, it won’t matter how ingenious your design is or how brilliantly you picked colors and keywords. Nothing matters more than your audience’s attention.

10. Practice Your Presentation Like a Professional

A well practiced and enthusiastic talk will help you convince your audience and keep their attention. Here are some key points that define a good talk:

  • Know your slides inside out.
  • Speak freely.
  • Speak with confidence—loud and clear.
  • Speak at a steady pace, better too slow than too fast.
  • Keep eye contact with your audience.

One Final PowerPoint Presentation Tip

I’ve shown you how to think through your entire presentation, from choosing a design to speaking to your audience. Here’s a mind trick: never try to interpret the looks on your listeners’ faces. Chances are, you’re wrong. Just assume they’re focused and taking notes.

You’ve done your best to bring them a professional PowerPoint presentation and your audience wants to learn from you. The looks on their faces aren’t doubt or confusion. It’s focus! Well, d’oh! Obviously, you’re the expert and they’re the learners. If you can get into this mindset, you can relax and perform at your best.

For your next professional presentation, try one of these PowerPoint add-ins and template resources


5 PowerPoint Add-Ins and Sites for Free Templates to Make Beautiful Presentations




5 PowerPoint Add-Ins and Sites for Free Templates to Make Beautiful Presentations

Take advantage of these sites, guides, and add-ins to create a gorgeous PowerPoint presentation that wows your audience.
Read More

.

Explore more about: Color Schemes, Fonts, Microsoft Office Tips, Microsoft PowerPoint, Presentations, Typography.



Source link

LEAVE A RESPONSE

Your email address will not be published. Required fields are marked *